Office Manager

Location: Boston, MA    |    Department: Growth     |      Job Type: Full Time

Would you thrive working in a highly creative environment and manage the day-to-day operations of a fun, forward-thinking marketing agency?

We are looking for the ultimate Office Manager. Along with mastering the reception, administrative and management duties of this role, we are looking for someone that will enhance our work environment with a positive attitude and encourage creativity, openness, thoughtfulness and original thinking.

The Office Manager serves as the hub of our agency and needs to be able to shift gears from serving as administrative assistant to a couple of our partners, manage IT support and plan/prep all client meetings and office parties.

This position is an entry level opportunity and would include advancement opportunities for the right candidate.  CTP offers great benefits and is committed to an effective work/life balance for all employees.

Office Management:
• Throughout the day, ensure the office remains organized;
• Assist in management of interns and Internship Program;
• Order all office and creative supplies;
• Coordinate any equipment repair needs with appropriate repair vendor;
• Coordinate catering for client and internal meetings;
• Assist accounting department with tracking billing;
• Coordinate and prioritize all IT agency needs;
• Coordinate office parties/festivities;
• Keep kitchen supplies stocked.

Admin:
• Manage schedule, expenses and travel arrangements for two agency Partners;
• Manage travel arrangements for agency;
• Maintain calendar of client/vendor meetings for the agency.

Reception:
• Meet and greet all visitors;
• Answer agency phone and direct calls;
• Sort and distribute all mail; ensure outgoing mail is organized.

CTP is a Boston-based digital, advertising and PR agency based in Boston’s North End that turns data-driven insights into award-winning work and measurable results for our clients.
Today's consumers demand authentic engagement. Speaking to their interests. Listening to their desires. Responding to their worries. Understanding their emotions. Our people have that rare and oh-so-human ability to craft those conversations and tap into the human spirit.

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